Careers at Maui Prep

We are always excited to hear from individuals interested in seeking employment at Maui Prep. Our posting and hiring process begins in the spring of each year. In the meantime, we are always happy to keep an application on file for any individual who might be interested in working at Maui Prep should the appropriate position become available in the future. Please feel free to send a cover letter and resume to employment@mauiprep.org

Substitute Teachers

Please email resume and cover letter to employment@mauiprep.org.

Athletic Coaches

Maui Prep is always interested in hearing from coaches for our various athletic programs. Coaches are paid a stipend at the conclusion of the season. Although there is some flexibility, practices are typically held during the week from about 3pm to 5pm. Please contact kreader@mauiprep.org for more information or feel free to send a letter of interest and resume.

Download Faculty and Staff Application Form

available positions

 

Office Administrator

Reports To:  Director of Admissions and Business Manager
Work Schedule: Full-time M thru F     8:00 AM – 4:00 PM
 
Summary
The Office Administrator role provides support to the Director of Admissions and the Business Manager to ensure both departments operate and complete all functions in a productive manner.  Multiple and varied tasks and priorities must be balanced to meet the needs of the school. This position also provides daily back-up to the Front Desk Receptionist position.
 
Essential Job Functions:
 
Admissions:  
Responsible for working directly with Director of Admissions for enrollment process and ensuring compliance throughout year.  These include, but are not limited to, the following areas:
  • January assist with getting items ready for open enrollment
  • Enter payments that come through office (Check or cash) into Tads
  • Assist in A/R when directed by Director of Admissions
  • Set up new student folders and get all required documentations
  • Gather necessary health/medical items for filing with Dept of Health twice a year October and January
  • Communication phone and email updates (TADs/Blackboard/Emergency Cards)
  • Keep student files clean and up to date adding any annual information
  • Assist with all open house functions where needed
  • Maintains current class lists
  • Maintains student records as per procedures
  • Making files for new students; adding annual information
  • Forward records for transferring students
  • Maintain spreadsheet for entering student data across platforms
  • Organizing & carrying out routine administrative work while acting as registrar.
Business Office:
Assist Business Manager as needed on business office administration items including but not limited to the following: 
  • Work with principal for ordering items for Graduation.
  • Business Card Ordering with Vista Print
  • Annual Audit assistance
  • GET filing monthly assistance
  • Bozich Center Calendar
  • Help with ordering office supplies and classroom supplies. Track teachers annual supply order to budget
  • Monthly bank reconciliations
Accounts Payable:
  • Review payable invoices for accurateness, then obtain proper approval for payment
  • Enter vendor payable invoices into QB
  • After checks are signed, distribute as appropriate (hand out, mail, etc)
  • File all paid payable documents
  • Interact with vendors regarding any issues
  • Ensure W-9 and certificate of insurance is on-file for vendors when applicable
Cash Receipts:
  • Monthly Aftercare and lunch (students & staff) billing and follow up on any outstanding Aged Receivables
  • Copy checks, count cash and prepare deposit slips
  • Enter and Maintain deposit record files and match TADs for tuition
  • Follow up on NSF checks from parents
  • Track extracurricular and club payments
  • Track and transfer Venmo and credit card payments and code
  • Track PTSO and Booster Venmo payments and submit for ACH transfer from main checking
Receptionist:
  • Provide back-up coverage during absence's (see Receptionist job description)
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Knowledge of administrative and clerical procedures, knowledge of computers and relevant software applications (Quickbooks Windows, Google, Excel, TADs)
  • Knowledge of customer service principles and practices
  • Verbal and written communication skills
  • Professional personal presentation
  • Customer service orientation
  • Organizing and planning
  • Attention to detail
  • Be Reliable and have initiative to work independent
  • Manage multi-tasks items daily 
  • Positive attitude
  • Team Player
 

If you are interested in applying for this position, please email business@mauiprep.org or call 808-665-9966.